How to Share WordPress Access with Your Web Designer

How to safely give WordPress access to your web designer without sharing your username or password // You don't have to share your personal login information to give access to WordPress website. Learn how to set up a temporary account for your web designer, web developer, virtual assistant, SEO, or other web professional. Pin this for later!

Sharing access to your WordPress website is a deceptively awkward situation. It doesn’t seem like that big of a deal, but let’s face it: you feel a little uncomfortable handing over your personal username and password.

It’s not that your designer is going to steal your passwords and take control of your online accounts. It’s just a little scary to share your most confidential account information.

Don’t worry. We feel a little uncomfortable accepting it, too.

People tend to reuse the same usernames and passwords on multiple accounts (even though it makes you vulnerable to hackers). I feel weird knowing that I might also be holding the login to your email or your bank account.

Really guys, I’m glad that you trust me, but I do NOT want to know your personal passwords.

I’ve seen some people get around this by having the client temporarily change the password on their account. The client can share the temporary password with the designer. When the designer is done, the client can change the password back to something private.

Sure, this works But it sounds EXHAUSTING, doesn’t it?

What if you have multiple people who need access to your website? Maybe you also hire a virtual assistant or a search engine optimizer. Are you supposed to sit around all day changing and re-changing your passwords?

I certainly don’t have time for that. I’m guessing you don’t either.

As you know, I’m all about efficiency around here. So I will not suggest that you try this.

Instead, I have a simple method for sharing WordPress access with your designer. Read on, my friends. This is a good trick to have in your arsenal.

Related: 9 WordPress Secrets for Blogging Better, Faster, and Smarter

You Don’t Have to Share Your Personal Login

Yep, you read that correctly. You don’t have to share your personal username and password (that you use for everything, even though you know better) to give your web designer WordPress access.

I have an easy and secure way to share WordPress access with a web designer or developer without compromising your login information.

You can quickly create a temporary account to share with your designer. You can give them access for a day, a week, a month–however long you need–and delete it later.

How to Set Up a New User Account

WordPress lets you create an unlimited number of users. This means you can create separate user accounts for your web designer, your SEO, your VA, and any other web professional who needs access to your WordPress website.

Here’s how to safely share WordPress access:

How to Add a New WordPress User Account

1. Sign into your WordPress website. From your WordPress dashboard, navigate to Users > Add New. You’ll be taken to a page with a blank form that looks like this.

How to Add a New WordPress User Account

2. Enter the following information for your designer:

  1. Username (required) — Select a username for your designer. This cannot be changed later, so pick a good one.
  2. Email (required) — Enter your designer’s email address.
  3. First Name (optional) — Enter your designer’s first name.
  4. Last Name (optional) — Enter your designer’s last name.
  5. Website (optional) — Enter your designer’s website.
  6. Password (required) — Click Show Password to generate a password for your designer. You can replace this with a password of your choosing, but I recommend using the suggested password. You can never be too safe when it comes to web passwords, and the WordPress generated passwords are both strong and unique.
  7. Send User Notification — Select this box to send your designer an email with their new account information.
  8. Role — Select a role for your designer using the dropdown box. Most likely, your designer should be an Administrator, which gives them full access to your website.

3. Click the Add New User button to create the account. Your designer will receive an email with their password and instructions on how to log in to your WordPress site. They can update their password and fill in the rest of their profile.

How to Delete a Temporary User Account

If you plan on having an ongoing relationship with your designer, you can leave this user account open for them. If not, you can delete the account after they have completed their work.

Here’s how:

WordPress All Users

1. From the WordPress dashboard, navigate to Users > All Users. You’ll see a screen that lists all of the user accounts associated with your website.

Delete a WordPress User

2. Hover over the user that you want to delete. Click delete.

Note: You cannot delete the user that is currently logged in. If you hover over that username, you will not see the delete option.

WordPress User Confirm Deletion

3. If there are any posts or pages associated with the user account, you will see a screen with two options:

  • Delete All Content — This will delete all content that the user has created.
  • Attribute All Content To — This will reassign all of the user’s content to a different user.

Most likely, you don’t want to lose any of the content on your website. Select attribute all content to and choose a different user to assign it to.

4. Click Confirm Deletion to permanently delete the account.

Warning: Undefined variable $i in /home/customer/www/ on line 13

The comments are closed.

  1. Mark
    February 7, 2017 at 2:06 pm

    Hello Amanda, thank you for your informative article.
    I created a user account for a web designer overseas. He keeps on insisting that he needs my WordPress login details to work properly on the site.
    Would it be possible for you to give a detailed explanation of what he can and can’t do with my own WordPress login details? The website hasn’t been created yet so I’m not worried about him deleting my site. I guess after he creates it, I can back it up. I guess I can search how to back up the website after he creates it.
    I’m more worried if a web developer can steal my domain name and transfer it to his name and things of that nature.
    What do you suggest? Why is he not able to work properly with the WordPress user account that I made for him? Exactly what can he and can he not do with the WordPress user account I made for him and what can he and can he not do with my own WordPress login details.
    If you could answer this with great detail I would really appreciate it. I’m sure others would also as I haven’t found complete information on this online.
    P.S. I don’t trust anyone so working with a web designer that I can trust is not an option. I guess a web design firm in the U.S. would be more trustworthy but I don’t have the budget for that at this time.